As the company grows and the number of shareholders increases, traditional paper voting methods have become insufficient for Unilever’s shareholders’ meetings. Paper voting involves numerous inconveniences, such as a cumbersome voting process, inefficient counting, and challenges in ensuring fairness. To address these issues, Unilever decided to introduce SunVote electronic voting system to improve the efficiency and fairness of shareholder meetings.
During the Meeting, Shareholders can easily cast their votes using electronic voting keypad which display shareholder names, share quantities, and voting results. There’s no need to fill out paper ballots or wait for results, as the shareholders voting system automatically and instantly counts the votes and displays the results on a large screen.
After the Meeting, Voting data is automatically compiled into detailed and accurate reports, which are convenient for printing, auditing, verification, and archiving, enhancing the meeting’s credibility and protecting shareholder rights.
Improving Meeting Efficiency and Supporting Rapid Decision-Making
The use of electronic voting keypad has significantly improved the efficiency of Unilever’s shareholder meetings. What used to take several hours with a cumbersome voting process can now be completed in minutes. For example, 1,000 votes can be accurately collected in 30 seconds, greatly shortening meeting times and enhancing voting efficiency, allowing the company to make faster decisions.
Safeguarding Shareholder Rights and Promoting Transparency
The introduction of electronic voting keypad has not only improved meeting efficiency but also played a crucial role in safeguarding shareholder rights and promoting decision-making transparency. Every vote is accurately recorded, avoiding potential issues of missing or incorrect tallying with paper ballots. Additionally, the real-time tallying of votes provides shareholders with a clearer and more transparent basis for decisions.
Encouraging Shareholder Engagement and Collaborative Development
The introduction of SunVote electronic voting keypad has not only improved meeting efficiency but also sparked greater engagement from shareholders. With the ease of participation, shareholders are more likely to contribute to the company’s decision-making and development, fostering a sense of involvement and encouraging active contribution towards the company’s progress.
When introducing SunVote shareholders voting system, Unilever carefully considered the system’s stability, ease of use, and security. The company selected a globally recognized electronic voting keypads provider to ensure the system’s professionalism and reliability. Additionally, Unilever provided training for shareholders to familiarize them with the use of the electronic voting keypads and conducted multiple system tests before the meeting to ensure stable operation. During the meeting, eight resolutions were voted on, with 1,000 shareholders casting their votes using the shareholders voting system. The system operated stably and efficiently, significantly improving meeting efficiency and achieving the meeting’s objectives.
By utilizing SunVote shareholders voting system, Unilever’s shareholders’ meeting achieved remarkable results. Shareholder participation increased significantly, voting results became more fair and transparent, and the company’s governance level was further enhanced. Moreover, the shareholders voting system saved the company substantial human, material, and financial resources, improving overall operational efficiency.
Compared to online voting systems, SunVote shareholders voting system offers the following advantages:
Closed Environment. The on-site shareholders voting system uses 2.4G wireless radio frequency communication technology with a proprietary closed communication protocol, eliminating the need for network connections and wiring, and preventing risks of data tampering or leakage.
Device Verification. Shareholder credentials link share information to the unique identification code of the electronic voting keypad, making it easier to verify device integrity and voter identity, ensuring that each device is used only by authorized shareholders.
Instant Interaction. On-site electronic voting keypads enhances shareholder engagement by keeping their attention focused, providing immediate results, and facilitating real-time discussions and decision-making.
Centralized Control. Organizers can more easily manage and control electronic voting keypads at the meeting site, ensuring participation from all shareholders.
SunVote shareholders voting system meets various national legal requirements for corporate voting, ensuring that the voting process is legal, compliant, and effective. Its efficiency, fairness, and convenience make it highly popular among users. It not only optimizes the operation of shareholders’ meetings but also enhances the shareholder experience, bringing significant improvements to modern corporate governance. With ongoing technological advancements and expanding application scenarios, SunVote shareholders voting system will continue to optimize and refine, providing shareholders with an even more convenient, efficient, and secure voting experience.
