The owners’ meeting aims to safeguard the rights and interests of the owners. In the past, traditional methods were used to print, distribute, and collect paper voting forms (ballots) for voting, often facing difficulties in initiating voting, verifying identities, identifying fake ballots, consuming a lot of manpower, having long voting periods, lacking credibility, and producing inaccurate results, leading to the owners’ interests not being protected. Is there a voting tool that can both safeguard the voting rights and authenticity of the majority of owners, and also increase the voting rate and efficiency?

The emergence of the SunVote HOA voting system came to address this issue. The HOA voting system has made the voting process at owners’ meetings more convenient and efficient. It utilizes advanced encryption technology, strict security verification mechanisms, and precise data analysis. This not only reduces voting costs and increases voting participation but also maximizes the security and reliability of the owners’ electronic voting process, as well as the fairness and objectivity of the results, enhancing the transparency of the voting process. HOA voting system strongly supports the efficient operation and fair decision-making of owners’ meetings, ensuring that every owner’s voice is accurately conveyed and their rights are fully protected. More and more committees have chosen HOA voting systems to conduct voting at owners’ meetings.

How is the HOA voting system applied at house owner's association meetings?
SunVote HOA voting system is divided into two subsystems. registration and voting. The electronic voting system includes electronic voting devices, receiver, condominium meeting voting software, and equipment packages, which are plug-and-play, simple and portable, without the need for network connections or wiring. There are no venue restrictions, it can be used in any location.
Preparation before the meeting
Create resolution like title, voting type, rules and other setting in the condominium meeting voting software and import owner information.
Owners registration.
Owners register using their ID cards to accurately locate owners. Scanning the unique code of the voting keypad and matching it with owner information is legal and compliant. Registering an owner takes 2-3 seconds, regardless of the number of seats, and registration and check-in can be completed within half an hour.

On-site voting.
The HOA voting system supports three-key voting on resolutions (yes /no /abstain) and digital elections, as well as proxy voting, weighted voting, and other voting rules. Owners can vote on resolutions using the wireless voting keypad. The system automatically collects and tallies votes, displaying the results in real-time on-site, accurate and efficient!

Report management.
After the meeting, reports such as “Resolution Results Report” and “Voting Details Report” can be exported for printing and auditing, and the voting results can be traced back.

What are the advantages of HOA voting systems compared to traditional paper voting methods?

Economic and environmental. The HOA voting system reduces the use of paper, printing, and manpower costs, thus lowering the overall voting costs. It also contributes to environmental protection and sustainable development.
Accuracy and efficiency. The HOA voting system simplifies the registration and voting process, increases voting efficiency, shortens the meeting duration, automatically counts and presents registration and voting results. The voting data of 2000 owners can be collected within 30 seconds, avoiding manual counting errors, making the process more efficient and effortless!
Fairness and transparency. The encryption technology of the HOA voting system ensures the secure transmission and storage of voting data, guarantees the authenticity and reliability of voting results, eliminates the possibility of fraud, and allows all voting data to be traced, effectively protecting the rights of owners.
SunVote HOA voting system for owners’ meetings fully aligns with the committee meeting process and is designed to be legal and compliant. It has been widely used in thousands of owners’ meetings, with millions of users and supporting up to 5000 participants to vote simultaneously, receiving high praise and recognition from users.